Short-Term Experts, Digital Twins and Smart Building Technology, City of Cape Town

HAUS Finnish Institute of Public Management Ltd implements this procurement on behalf of the Finnish Digital and Green Transition (FDGT) project. As part of the FDGT project, HAUS assigns Short-Term Experts (STEs) on secondments to support the digital development of public organizations in Africa, Asia and Latin America. Secondment is a means to support Digital and Green Transition in these regions by offering technical assistance based on Finnish good practices in digitalisation, while having a unique chance to forge partnerships with local stakeholders. The Finnish experts may represent the public sector, the private sector, civil society organizations, or may participate as individual professionals. The project is funded by the Ministry of Foreign Affairs and implemented by HAUS. This procurement relates to the engagement of one or more Short-Term Experts (STEs) to provide capacity building in Digital Twins and Smart Building Technologies for the Facilities Management Department of the City of Cape Town, the Host Organisation. The secondments will be implemented in two phases: Phase 1 in Fall 2025 and Phase 2 in Spring 2026. Tender may apply for Phase 1, Phase 2, or both. Phase 1: The Development of a City of Cape Town Facilities Management Digital Twin Framework The primary objective of this STE assignment is to aid the City of Cape Town’s Facilities Management Department in building capacity for the implementation of a pilot Digital Twin (DT). The specific objectives of the assignment are to provide consultation for the City of Cape Town in the following: 1) The DEVELOPMENT of a City of Cape Town Facilities Management Digital Twin Framework 2) The IMPLEMENTATION of the Facilities Management Digital Twin framework for the Digital Twin Pilot Project These two objectives will form the two phases of the envisaged Secondment project. Phase 1: Development of a City of Cape Town Facilities Management Digital Twin Framework The proposed methodology would consist of: • Presentations from Domain & Industry Experts, Facilities Management SMEs on the implementation, case studies of Digital Twins • Identifying the requirements for the Facilities Management Department with regards • Performing a “As-Is” analysis to understand the current Information Technology /Operational Technology landscape, technologies in place to support the implementation of Digital Twin technologies • Engagements, Workshops with Facilities Management; IS&T; Policy & Strategy and other key City stakeholders to understand the Metropolitan Municipal environment of the City of Cape Town and conduct analysis on the broader business needs pertaining Digital Twin technology • Feedback sessions with all stakeholders to confirm analysis results • Leading and collaborating in the crafting of pertinent components, proposals for a draft of a Facilities Management Digital Twin Framework The roles that the Short-Term Experts envisaged will play in this phase of the Secondment is to: • To provide the necessary industry experts, consultants that can assist the City of Cape Town, specifically the Facilities Management Department and Policy and Strategy Department with developing a Framework that will guide the implementation of a Facilities Management Digital Twin Framework with the City of Cape Town (host organisation) responsible for: • Providing access to all the necessary information, policies, strategies, City stakeholders required for any information gathering and/or analysis phases. • Facilitate and organise any workshops, meetings and strategic sessions with key stakeholders identified by experts, consultants, including setting up meetings, introductions and to assist in the planning, scheduling of in-person sessions, workshops, etc. • Provide logistical support where required for site-visits and hosting of STEs at City offices Suitable profile for the first phase: The primary expertise required would be around Digital Twins and Smart Building technology, specifically in the Facilities Management domain. It is envisaged that the consultant roles could be that of a Business Analyst, with a background and expertise in Digital Twins. Their specialisation should ideally include Facilities Management with a blend of business acumen, strategy and policy development, relevant technical expertise and an understanding of data-driven decision-making skills to enhance building operations and asset performance. Phase 2: The implementation of the Facilities Management Digital Twin framework for the Digital Twin Pilot Project The primary objective of this STE assignment is to aid the City of Cape Town’s Facilities Management Department in building capacity for the implementation of a pilot Digital Twin (DT). The specific objectives of the assignment are to provide consultation for the City of Cape Town in the following: 1) The Development of a City of Cape Town Facilities Management Digital Twin Framework 2) The implementation of the FM Digital Twin framework for the Digital Twin Pilot Project These two objectives will form the two phases of the envisaged Secondment project. Phase 2: Assistance in the kick-off of the implementation of the Digital Twin Framework: Digital Twin Pilot Project The proposed methodology includes: Primarily providing domain expertise in assisting the Facilities Management Department with the implementation of the Digital Twin Framework through the Facilities Management Digital Twin Pilot Project The proposed methodology would consist of: • STEs being part of the Facilities Management Digital Twin Pilot Project workgroup to plan for the implementation of the Pilot Project • Lending their expertise to provide guidance on best practices for procuring services, products and related technology to implement the first Digital Twin Pilot Project • Advising and collaborating on the Pilot Project Plan • Knowledge sharing through Digital Twin related with Facilities Management and IS&T officials training, seminars and other knowledge dissemination engagements • On-going support, collaboration (in-person and virtually) to guide officials on the Pilot Project implementation The roles that the Short-Term Experts envisaged will play in this phase of the Secondment is to: • To provide the necessary industry domain expertise to assist the City, specifically the Facilities Management Department with the implementation of the Digital Twin Pilot Project with the City of Cape Town (host organisation) responsible for: • Collaborating and engaging with the STE in co-crafting the Project Plan to implement the Digital Twin Pilot Project • Facilitate and organise any workshops, meetings and strategic sessions with key stakeholders identified by the STE, including setting up meetings, introductions and to assist in the planning, scheduling of in-person sessions, workshops, etc. • Providing logistical support where required for site-visits and hosting of STE at City offices Suitable profile for the second phase: a Digital Twin Solutions Designer who would be responsible for leading the design and implementation of the Facilities Management Digital Twin Pilot Project. In this role, the consultant will collaborate with the Facilities Management stakeholders, engineers, and IT teams to integrate technology (3D mapping; IoT; etc.) and relevant building management systems (BMS) into a Digital Twin platform. This role could include aspects as well such as: • Project Management • System architecture design • Data modelling and visualisation to ensure the resultant Digital Twin pilot provides actionable insights for predictive maintenance, space utilisation, and sustainability.