Coordinationservices for the Business Finland funded co-innovation (10343/31/2023) CoCoBin (Coatings and composites from novel bio-based dispersions) project

The Tenderer is requested to submit a tender for coordination services for the Business Finland funded co-innovation CoCoBin (Coatings and composites from novel bio-based dispersions) project in accordance with this invitation to tender and its annexes. The project coordinator oversees the projects implementation and planning, communicates internally and externally and represent the consortium towards Business Finland. The terms for this procurement are more specified in this invitation to tender. This call for tender replaces the previous call for tender n:o 527099, which has been suspended. The coordinators tasks include the following (these tasks has to include to the given total price): Represent the consortium towards Business Finland (2 times/year) Planning of communications and implementation which include: • Preparation of the communication plan • Implementation of the agreed comms actions including project presentation and creation and use of Social Media channels Organize meetings and events, which include: • Project meetings • 4 steering board meetings, planning, participation, work after the meeting. At least 1 onsite in 2024-2025 and others by teams depending on the budget • 1 Annual seminar (teams) • 1 Final seminar Project communication: - producing content for UO CoCoBin's pages and the coordinator's CoCoBin's pages - the process of obtaining publication permission from the steering group - 2-3 newsletters about the CoCoBin project - Organize 12 WP leaders’ meetings, planning, participation, work after the meeting. WP meetings are held every three months (4 per year across 4 WPs, totaling 32 meetings). Put together final reports (electronically) • Planning and coordination of the content, lay-out, language correction, graphics One short public and one more specified to the consortium --- Option: • Facilitate a portal for outside communication (webpages) CoCoBin is a two year Business Finland funded project which started in 1st of June 2024 and will end on the 31st of May 2026 or with a possible extension 6 months later. The official end date of CoCoBin project is May 31 2026. However many research partners began a few months after the official start date due to national holidays, vacation time and recruitment processes. As a result, the project end date may be extended by a few months, which will not affect the estimated workload. Given that, this coordination work does not require full-time attention daily, it is estimated that the workload over the next two years, will equate to approximately seven months of work. The total budget for the CoCoBin project is about 6,65 Million euros. Research parties: Itä-Suomen yliopisto, Åbo Akademi, Tampereen yliopisto, Lappeenrannan-Lahden teknillinen yliopisto, Teknologian tutkimuskeskus VTT Oy, Luonnonvarakeskus (LUKE) Business parties: Oy Keskuslaboratorio - Centrallaboratorium Ab, CH-Bioforce Oy, CH-Polymers Oy, Kemira Oyj, Metsä Board Oyj, Mirka Oy, UPM-Kymmene Oyj, Valmet Oyj, The Tender shall include the total price (€) of the project coordination services without meeting costs (venue and foodservice).